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Cuyahoga County Board of Revision Rules of Procedure


Pursuant to Article VI, Section 6.02 of the Cuyahoga County Charter amended by the electors on November 5, 2013, the following Rules and Procedures as required in sub-section 5, have been adopted on July 11, 2014.

Hearings Open To The Public
Any person is permitted to observe a board of revision hearing, provided all policies and procedures established by the board are followed. Court Reporters are permitted at the expense of the requesting party.

Continuances: A written, e-mailed or faxed request must be received by the Board of Revision not less than twelve (12) Business Days prior to the Scheduled Hearing stating why a continuance should be considered. When a continuance is requested due to a conflict in another Court, Tribunal or Administrative Board, the requestor must include a copy of the conflicting assignment. Exceptions to the twelve (12) day rule will be reviewed on a case by case basis.

Stipulations: The Board of Revision will only consider stipulations for the full market value of the parcels contained in the complaint in question as it relates to the lien date. The Board of Revision is not bound to accept any submitted stipulations.

Conflicts and Ethics: If a Board of Revision Hearing Officer determines there is a conflict of interest or the appearance of a conflict of interest with any party or any matter on his or her docket, the Hearing Officer is to remove himself or herself from the case and notify the Administrator of the Board of Revision. The parties and Hearing Officers have a duty to notify the Administrator of the Board of Revision of any conflicts or appearance of a conflict that they are aware of regarding Board of Revision cases. The Administrator may re-assign Hearing Officers from other boards to hear the complaint if needed.

Board Of Revision “Board” Meetings: The Board of Revision has established the following rules for both the Regular and Special meetings. The Regular meeting shall be held on the second Monday in January of each year pursuant to section 5715.09 of the Ohio Revised Code. The Administrator of the Board of Revision and/or a member of the Board may call for a Special meeting. The Regular or Special meeting agenda will be posted in a common conspicuous location in the building location of the meeting with a copy of the agenda identifying the time, date, location and agenda items and posted on the Board of Revision internet site in addition to the County’s Executive’s webpage calendar of events. The Administrator shall mail or email the agenda of the Regular and Special meetings to all subscribers on a mailing list provided by the person requesting notice of such meeting.


DISCLAIMER:

All Filers Are Advised That All Documents Filed With The Board Of Revision Are Public Record And Will Be Available To The Public On The Internet. Filers Should Not Put Certain Types Of Personal, Identifying Information In Documents Submitted To The Board Of Revision. If The Document Contains Personal Identifying Information, That Information Should Be Blacked Out Or Redacted Before It Is Submitted To The Board Of Revision For Filing. The Board Of Revision Will Not Review Documents Filed To Confirm That Personal Identifying Information Has Been Omitted. The Responsibility To Omit Personal Identifiers Rests Solely With The Party Submitting The Document. Personal Identifying Information Includes But Is Not Limited To Social Security And Taxpayer Identification Numbers, Names Of Minor Children, Dates Of Birth, Financial Account Numbers, Driver’s License Numbers, And Alien Registration Numbers. Any Person Has The Right To Request The Board Of Revision To Blackout Or Redact Any Information Pertaining To Any Personal Identifying Information Contained In Document(S) Submitted To The Board Of Revision. The Request Must Be Made In Writing By U.S. Mail, Facsimile, Or Electronic Transmission Or Hand Delivered To The Board Of Revision.


FILING DEADLINE

Cuyahoga County only accepts complaints from January 1st through the Ohio Revised Code deadline date of March 31. All complaints must be filed with the Board of Revision by that date or bear a United States postmark of March 31 which will be accepted to determine a timely filing.

DTE 1 FORM “COMPLAINT AGAINST THE VALUATION OF REAL PROPERTY”

Failure to complete the State prescribed DTE 1 FORM may result in a Dismissal. Line (1) Legal name of property owner.

Line (1) Mailing address where the certified mail will be sent.

Line (2) Complainant’s name (someone other than the owner who files a complaint on your parcel).

Line (2) Mailing address where the certified mail will be sent.

Line (3) Complainant’s Agent (owner’s representative as authorized by Ohio Revised Code 5715.19).

Line (4) Telephone number and email address where the complainant may be reached (optional).

Line (5) Complainant’s (if not the owner) relationship to the property (fill out if you completed line 2).

Line (6) Parcel Number(s) you must enter each parcel number(s) you want considered by the Board. Line (6) Address of property is the physical address for the parcel, which may be different from the mailing address on Line 1. There is space to enter 3 contiguous parcel numbers, for more parcels use an attachment, including the property address and your opinion of value for each parcel. Each parcel must have the same legal ownership and represent a single economic unit.

Line (7) Principal use of property - what is the property being used for? House, Rental, Car Wash etc.)

Line (8) Column A: Increase or decrease in valuation sought (REQUIRED) You MUST State your Opinion of Market Value for each parcel or the Complaint will be Dismissed.

Column B: What is the taxable value based on your opinion of value – this is 35% of your opinion of market value (Ex: $100,000 market value x 35% = 35,000 in taxable / assessed value).

Column C: What is the current tax year’s total taxable/assessed value listed on your tax bill or the Fiscal Officer’s website: http://fiscalofficer.cuyahogacounty.us

Column D: Is the difference between your taxable value in column B and taxable value in column C.

Line (9) List reasons why you feel the Fiscal Officer’s property values are incorrect. The burden falls on you to prove your opinion of value. It is extremely beneficial to provide supporting evidence for the hearing officers to review (see evidence tab).

Line (10) Was the property sold in the last three years? If YES, fill in the other questions and submit evidence supporting the sale price.

Line (11) Was the property listed for sale in the last three years? If YES, you need to submit a copy of the listing agreement and other supporting evidence.

Line (12) Have any improvements been made in the last three years? Ex: new kitchen or bathroom, additions, etc. if YES, show the date and total cost.

Line (13) Do you intend to present the testimony or report of a professional appraiser? (You can mark YES – NO – Unknown).

Line (14) Pertains to a taxpayer who has filed more than one complaint within each 3-year appraisal cycle. Tax years 2015, 2016 and 2017 are in this current appraisal cycle. If you want to file twice within this appraisal cycle one of the four boxes must be checked. Failure to check these boxes could result in a Dismissal.

The complainant or Agent must date and sign the complaint in front of a notary; list a Title if you are an agent and have the Complaint Form notarized. If the complainant is a corporation, LLC or other entity, the signer’s relationship to the complainant must be listed near the signature, and it must be filed by a person having legal authority under general law. 
  • The Board is required to provide notice to the property owner whose property is the subject of the complaint filed by someone other than the owner, and to the School Board where the property is located for any complaint seeking a $50,000 change in market value (or taxable value of $17,500). 
  • Counter-Complaints: The deadline to file a counter complaint is within thirty (30) days after receipt of notice of a complaint filed. 
     
  • Withdrawals: The complainant may voluntarily withdraw their complaint by a written notice of withdrawal with the Board at any time prior to the hearing, which may preserve their right to file a complaint for the next tax year. (A Notice of Withdrawal is final). A voluntary withdrawal does not affect a timely filed counter-complaint, and such counter-complaint may proceed on its merits. 
     
  • Hearing Notice: The Board is required to mail a hearing notice at least ten (10) days before the hearing date by certified mail. You are strongly encouraged to attend the hearing with supporting evidence. Hearing Officers often have additional questions to help them understand the merits of the complaint.

Witness Independence: No appraiser, real estate agent or broker, or other person rendering an opinion of value or giving other testimony before the Board shall have a financial interest in the case, in the form of a contingent fee or other form of compensation directly or indirectly based upon the outcome of the case. This paragraph does not apply to a complainant or counter-complainant, or to an individual owner of the property or to a bona fide member, partner, shareholder, fiduciary, or officer of an entity, testifying as to condition, circumstances, or value of the property.

Appraiser Witnesses: An appraiser must be licensed and in good standing in Ohio or a reciprocal state.


Evidence: All evidence is requested seven (7) business days prior to the hearing and must relate to the lien date of January 1 of the tax year. Submitting evidence containing less than fifty (50) pages requires only one (1) copy. Evidence containing over fifty (50) pages requires triplicate copies submitted to the Board of Revision. The Board of Revision may not consider evidence not timely submitted or not authenticated or cross-examined because its author is absent. The Board of Revision may request additional evidence after the hearing. Redact All Account, Customer I.D., Loan and Social Security Numbers, Date Of Birth And Any Other Sensitive Information from All Documents Submitted.

Types of Evidence (if applicable)
A) Arms-length sale, documented by recorded deed, closing statement (HUD-1), purchase contract, and/or conveyance fee statement (DTE 100).

B) Recent appraisal report of the subject property made for tax valuation purposes, and authenticated by the appraiser during the hearing. Other opinions of value may be considered and given consideration.

C) Certified estimates from a contractor for repairs cited on the complaint. Major structural issues may affect the value of the property while regular maintenance needs (new roof, new driveway) are typically factored into the existing current value based on the age/condition of the property.

D) Dated interior/exterior photos of the property and comparable properties showing the condition.

E) New construction costs certified by the builder and should include both hard and soft costs.

F) Tax Map, Topography Map or Plat Map, showing the subject property.

Income-Producing Property Evidence (if applicable)
G) Lease agreements and/or rent rolls. Income and expense statements (Certified by Public Accountant or otherwise authenticated) or appropriate schedules of complainant’s Federal Income Tax Return [with TINs redacted], including all notes and other material included in such audited statement(s);

H) The owner, property manager, appraiser, or other expert, who has personal knowledge of the business records, operations, and/or condition of the property, shall appear as a witness before the Board and be prepared to testify as to the accuracy and completeness of the documents, information, or reports offered as evidence.

I) The Board may request any party to submit additional evidence after the hearing, but prior to the Board's decision. The request for additional evidence shall be made on the record. All supplemental evidence and the time of its submission shall be made a part of the record. The Board may not consider additional documentation not timely submitted or not authenticated because its author is absent and not capable of being cross-examined.

Appeals:
The Board will make a decision on each complaint based on the merits of the evidence submitted. Pursuant to Ohio Revised Code all decisions will be sent by certified mail. Once the decision is rendered, it cannot be reconsidered by the Board of Revision. If you are not satisfied with your decision, it is appealable within 30 days from date of the Board’s decision notice; please consult Ohio Revised Code sections 5717.01 and 5717.05 for guidance on how and where to file an appeal.


Board of Tax Appeals

Rhodes Office Tower
30 East Broad St., 24th Floor
Columbus, Oh 43215
614-466-6700 or visit http://bta.ohio.gov 
DTE Form 4

Cuyahoga County Court of Common Pleas
Justice Center, Clerk of Courts Office
1200 Ontario St. Cleveland, Oh 44113
216-443-7974
Estimated Adm. Filing Fee $250.00